Responsible to: Head of Development

Responsible for: No line management responsibilities

Main Roles and Responsibilities include the below and carrying out any additional responsibilities as required by your Director or by the leadership team of Arts at the Mill CIC.

The Projects Officer will play both a leading and supportive role across a range of The Old Courts’ projects. Internally, you will oversee projects and work with multiple departments to ensure that projects complete on time and to budget. Externally, you will work with partners (for example: cultural, heritage & community organisations, artists, Local Authority) to develop and deliver projects in ways that are collaborative and supportive. Day to day, the work is a rich balance of managing relationships, overseeing live projects, developing future projects, and when required, supporting the wider Development team to apply for funding to resource such projects.

The Project Officer role will suit an excellent communicator who would describe themselves as a completer/finisher with an eye for detail. Whilst we always welcome an interest in the arts, we are also interested in hearing from people who bring project management experience from other sectors.
We welcome someone bringing fresh energy, insight, and new skills & experience into our workplace. We are actively seeking diversity of experience, and whoever you are, we would love to hear from you! We would love to receive applications from people who identify as working class, LGBTQIA+, deaf or disabled, care-experienced, people of South, East and South East Asian heritage, African or Caribbean heritage, Gypsy, Roma or Irish Traveller heritage or Latinx heritage.

Outlined below are a number of standard duties that this job role entails:

1. Centralise Project Management

• To help centralise and strategise the way we manage projects across our multi-site offer to ensure we deliver effectively
• Lead on the development and adoption of effective project management across the multi-site project, building on existing systems and developing new ones as appropriate

2. Lead small/medium Projects

• Establish and maintain productive relationships at all levels to ensure clear, effective communication with colleagues and partners
• Work closely with key staff across departments to provide the Head of Development with an overview of project progress
• Undertake research & consultation to better to ensure that all projects are well informed by local/national strategy and need
• Research potential funding opportunities on behalf of Arts At The Mill CIC when required
• Use our systems to track & update on the progress of live projects
• Establish what success will look like per-project with the wider Development Team, and work closely with the Development & Evaluation Manager to establish how it will be measured
• Develop project risk registers and mitigate risks appropriately
• Monitor project spend and work with the project leads to reallocate resources to meet the evolving needs of the project
• Play a leading facilitation role in projects with multiple stakeholders – for example, leading co-design meetings (up to 10 stakeholders)

3. Support medium/large Projects

• Work as a member of a project team on larger projects where the project lead is Head of Development or a Director, playing a supportive role to ensure that the project objectives and success criteria are met, and the project is delivered on time & to budget
• Support project leads to plan and coordinate projects and to organise project teams
• Playing a supportive role in projects with multiple stakeholders – supporting the project lead to facilitate meetings with partners

4. External engagement

• Contribute to the development of high-quality content for publication externally on our website, blog, media platforms that raises the profile of projects & enhances the reputation of Arts At The Mill CIC and Square Chapel CIC with target audiences
• Support the Head of Development and/or Directors with the development of external facing documents and presentation about our organisations and projects when necessary
• Contribute towards bi-monthly and annual reports

Essential:

• Project management experience
• Able to maintain effective working relationships with a wide variety of people and organisations
• Strong written and verbal communication skills
• Attention to detail
• Understanding and commitment to equal opportunities and an ability to relate to people across the community
• Good IT skills with a good working knowledge of Microsoft Office Word and Excel, and ability to learn new project management software
• Self-motivated and able to work unsupervised with good administration, organisational, and time management skills
• Ability to multitask – leading and/or contributing to multiple projects at once
• Ability to work flexibility, creatively and outside your usual area of expertise

Desirable:

• Experienced in facilitating project working amongst organisations artists and/or local authority
• Experience of working with arts, culture & heritage organisation and the public or voluntary sectors
• Proven ability to successfully manage the delivery of projects to time and budget
• Ability to produce attractive and professional looking outputs using the likes of Canva, Google Slide
• Ability to think strategically and contribute to future planning

Your values:

• Concern for social issues and an understanding of the organisation’s mission
• Happy to take on new challenges
• A keen learner who invests time and effort into their own development

Application deadline: 15/09/2021